University of Louisville Compliance - Athletic Trainers

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COACHING ACTIVITIES

11.7.1.1.1

Countable Coach. An athletics department staff member must count against coaching limits as soon as the individual participates (in any manner) in the coaching of the intercollegiate team in practice, games or organized activities directly related to that sport, including any organized staff activity directly related to the sport.

11.7.1.1.1.1

Noncoaching Activities. Institutional staff members involved in noncoaching activities (e.g., administrative assistants, recruiting coordinators in sports other than football, academic counselors) do not count in the institution's coaching limitations, provided such individuals are not identified as coaches, do not engage in any organized on- or off-field coaching activities (e.g., attend meetings involving coaching activities, analyzing videotape involving the institution's or an opponents team), and are not involved in any off-campus recruitment of prospects or scouting of opponents.

Interpretations:
Sports Psychologist/Use of Outside Consultant. In Division I, an institution may not employ an outside consultant to observe institutional practice sessions and provide analysis of such sessions to coaching staff members without being included in the institution's coaching limitations in that sport. (Official Interpretation 3/3/93).

It is permissible for the institution's athletics department to employ a sports psychologist provided the individual does not engage in any on- or off-field coaching activities. (12/95 Staff Interp)

Supervision of Voluntary Workouts. Voluntary participation by student-athletes in weight-training or conditioning programs utilizing the institution's facilities outside the established playing and practice season may be supervised both by members of the institution's strength and conditioning staff and athletics trainers. (1/31/90 Staff Interp)

MEDICAL EXAMINATIONS

12.2.1.2.1?

Medical Examination by Professional Team. A single scouting bureau recognized by a professional league is permitted to conduct one medical examination per student-athlete during the academic year without jeopardizing the student-athlete's eligibility in that sport, provided the examination does not occur off campus.

13.12.2.6.1

During Campus Visit. During a prospect's official or unofficial visit to campus, a member institution, through its regular team or other designated physician, may conduct a medical examination to determine the prospect's medical qualifications to participate in intercollegiate athletics, provided no athletics department staff member other than the trainer is present and the examination does not include any test or procedure designed to measure the athletics agility or skill of the prospect.

Interpretations:
Off-campus Medical Examinations. It is permissible for an institution's athletic trainer to visit a high school for the purpose of providing information regarding athletics injuries to high school trainers or for the purpose of examining prospects for possible athletically related injuries, provided the trainer is not directed by the institution's athletic department to visit the high school, the examination does not include any test or procedure designed to measure the ability or skill of the prospect and no recruiting activities occur. (3/15/95 Staff Interp)

Sports Medicine Clinic for Prospects. Prospects may attend a sports medicine clinic or seminar sponsored by an institution's athletic trainer that offers information on injury prevention and rehabilitation, and allows participation in clinical activities (i.e., use of rehab equipment), provided the clinic is open to any and all entrants (as opposed to only prospective student-athletes), and is conducted solely for educational purposes and not designed to measure the athletics ability or skill of prospects. (5/28/93 Staff Interp)

13.12.2.6.2

Medical Exam After Signing or Acceptance of Enrollment. It shall be permissible to administer medical examinations at any time to prospects who either have signed the National Letter-of-Intent with the involved institution or have been accepted for enrollment in a regular full-time program at the institution, provided the examinations occur during an official paid visit or the prospect's visit the institution at their own expense for this purpose. Such examination may take place before or after, but not during, a prospect's visit to the campus to attend a general orientation session.

MEDICAL EXPENSES

16.4.1

Permissible Medical Expenses. Identified medical expense benefits incidental to a student-athlete's participation in intercollegiate athletics that may be financed by the institution are:

Athletics medical insurance;
Death and dismemberment insurance for travel connected with practice and competition;
Drug rehabilitation expenses;
Counseling expenses related to treatment of eating disorders;
Special individual expenses resulting from a permanent disability that precludes further participation. The illness or injury must have occurred while the student-athlete was enrolled at the institution, or while the prospect was on an official paid visit to the institution's campus;
Glasses, contact lenses or protective eyewear for student-athletes who require visual correction in order to participate;
Medical examinations at any time for enrolled student-athletes;
Expenses for medical treatment incurred by a student-athlete as a result of an athletically related injury. Such expenses may include the cost of traveling to the location of medical treatment or actual and necessary expenses to be treated at a site on or off-campus during the summer months while the athlete is not attending classes;
Surgical expenses to a student-athlete (including a partial or non-qualifier) who is injured during the academic year while participating in voluntary activities that will prepare the student-athlete for competition;
Medication and physical therapy utilized by a student-athlete during the academic year to enable the individual to participate, regardless of whether the injury or illness is the result of intercollegiate competition or practice;
Medication and physical therapy utilized by a student-athlete (even if not a full-time student) during the academic year to enable the individual to participate, only if the individual resides on campus (or in the local community of the campus) and appropriate medical documentation is available to establish that the student-athlete is unable to attend as a full-time student as a result of the injury of illness; and;
Pre-season dental examinations conducted in conjunction with a regular physical examination.

Interpretations:
Immunizations. Medical expense benefits incidental to a student-athlete's participation that may be financed by the institution include medication during the academic year to enable the individual to participate. Accordingly, institutions are permitted to pay for any necessary immunizations (including preventative flu shots) for student-athletes. (10/96 Staff Interp)

Surgical Expenses to Student-Athletes Injured in "Pick-up" Games. It is within the institution's discretion to determine whether a student-athlete is participating in voluntary physical activities that will prepare them for competition, if the institution wishes to provide surgical expenses to student-athletes who are injured during the academic year while participating in such activities. (3/92 Official Interp)

Expenses for Athletically Related Injury Sustained in Summer During Voluntary Workout with Coach. It is permissible for an institution to pay medical expenses during the summer (e.g., surgery, rehab) for a student-athlete in an individual sport who sustains an athletically related injury during a permissible summer workout with the institution's coach. (6/94 Staff Interp)

16.4.2

Nonpermissible Medical Expenses. 16.4.2 Nonpermissible Medical Expenses. Student-athlete medical expense benefits that may not be financed by the institution are:

Student health insurance, if the insurance is provided or offered to the general student body only on an optional basis. Only such required fees may be paid as a part of an institutional grant-in-aid for student-athletes;
Surgical expenses to treat a student-athlete's injury or illness that was not the result of practice for or participation in competition and did not occur during voluntary physical activities that will prepare them for competition;
Medical or hospital expenses incurred as a result of an injury while going to or from class, or while participating in classroom requirements (e.g., physical education), unless similar services are provided by the institution for all students or by the terms and conditions of the institution's overall insurance program; and
Teeth cleaning, provisional filling of teeth or other dental work, unless the dental work is directly related to injury to the teeth that occurred during practice or competition.

Interpretations:
Weight-Gain Supplements. An institution is not permitted to distribute weight gain supplements. This does not preclude institutions from providing fluid/electrolytes replacements (e.g., Gatorade) to student-athletes involved in workouts. (6/00 Official Interp)

Surgical Expenses. It is not permissible for an institution to finance surgical expenses to treat a student-athlete's illness or injury that is not a result of practice or competition, or that does not occur during the academic year while the student-athlete is participating in voluntary physical activities to prepare for competition. (6/94 Staff Interp)

OTHER GUIDELINES

13.12.1

Prohibited Activities. A member institution, on its campus or elsewhere, shall not conduct (or have conducted on its behalf) any physical activity (e.g., practice session or tryout) at which one or more prospects reveal, demonstrate or display their athletics abilities in any sport except as provided in 13.12.2 (recreational activities, sports club, camps, or medical exams) and 13.12.3 (tryout exceptions).

14.2.5

Hardship Waiver. A student-athlete may be granted an additional year of competition by the conference of the AEC Cabinet for reasons of "hardship." Hardship is defined as an incapacity resulting from an injury or illness that has occurred under all of the following conditions:

The incapacitating injury or illness occurs in one of the four seasons of competition at any two-year or four-year collegiate institution; and
The injury or illness occurs prior to the completion of the first half of the playing season that concludes with the NCAA championship in that sport (measured by the number of scheduled contests or dates of competition not exceeding the maximum limitations in each sport as set forth in Bylaw 17 as set prior to the first scheduled contest or date of competition) and results in the incapacity to compete for the remainder of that playing season; and
The injury or illness occurs when the student-athlete has not participated in more than two contests or dates of competition or 20 percent (whichever number is greater) of the institution's scheduled contests in his or her sport in Division I. Only scheduled competition against outside opponents during the playing season that concludes with the NCAA championship or, if designated, during the official NCAA championship playing season in the sport (e.g., spring baseball, fall soccer), shall be countable under this limitation in calculating both the number of dates of competition or contests and the number of completed contests or dates of competition during that season in the sport.

CONDUCT OF ATHLETIC STAFF

Buckley Amendment. An institution is not permitted to disclose information regarding a student-athlete's:
(1)	results of NCAA or institutional drug tests,
(2)	academic transcripts from any institution including the University of Louisville,
(3)	pre-college test scores and information relating to eligibility of nonstandard testing,
(4)	records concerning financial aid,
(5)	records concerning campus or home addresses or phone numbers, and
(6)	any other papers or information pertaining to his or her NCAA eligibility.

10.1	Unethical Conduct. Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member may include, but is not limited to, the following:
(a)	refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual's institution,
(b)	knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student-athlete,
(c)	knowing involvement in offering or providing a prospective or enrolled student-athlete an improper inducement or extra benefit or improper financial aid,
(d)	knowingly furnishing the NCAA or the individual's institution false or misleading information concerning the individual's involvement in or knowledge of matters relevant to a possible violation of NCAA regulation, or
(e)	receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or representative of an agent or advisor (e.g., "runner").

10.3	Gambling Activities. Staff members of the athletics department and student-athletes shall not knowingly:
(a)	Provide information to individuals involved in organized gambling activities concerning collegiate athletics,
(b)	Solicit a bet on any collegiate team,
(c)	Accept a bet on any team representing the institution,
(d)	Solicit or accept a bet on any collegiate competition for any item that has value,
(e)	Participate in any gambling activity that involves collegiate or professional athletics, through a bookmaker, a parlay card, office pool or any other method employed by organized gambling.

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University of Louisville Compliance - Athletic Trainers

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