University of Louisville Compliance - Administrative & Support Staff

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11.2.2 Athletically Related Income. Contractual agreements, including letters of appointment, between a full-time or part-time athletics department staff member (excluding secretarial or clerical personnel) and an institution shall include the stipulation that the staff member is required to report annually all athletically related income and benefits from sources outside the institution in excess of $1,000. Sources of income shall include, but are not limited to, the following:

Income from annuities;
Sports camps or clinics;
Housing benefits (including preferential housing arrangements);
Country club memberships;
Complimentary ticket sales;
Television and radio programs; and
Endorsement or consultation contracts with athletics shoe apparel or equipment manufacturers.

16.02.3

Extra Benefit. An extra benefit is any special arrangement by an institutional employee or a representative of the institution's athletics interests (booster) to provide a student-athlete or the student-athlete's parents, relatives or friends a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by student-athletes or their parents, relatives or friends is not a violation if it is demonstrated that the same benefit is generally available to the institution's students or their relatives or friends or to a particular segment of the student body determined on a basis unrelated to athletics ability.

RECRUITING

13.11.4? Publicity of Prospect's Visit. A member institution shall not publicize (or arrange for publicity of) a prospect's visit to campus.

Administrative or Support Personnel Recruiting Duties:

Duty	Restriction
Write to prospects Telephone prospects E-Mail prospects Recruit on campus Evaluate off campus Contact off campus	Yes (except football) Yes, as the one call per week (except football) Yes (Any attachment must conform to Bylaw 13.4.1) Yes No No (Unless during the official visit within 30 miles)

13.4.1

Printed Recruiting Materials. A Division I institution may not provide recruiting materials to a prospect (including general correspondence related to athletics) until September 1st at the beginning of the prospect's junior year in high school. Member institutions are permitted to provide only the printed materials listed below to prospects, coaches of prospects or any other individual responsible for teaching or directing an activity in which a prospect is involved. A member institution is not permitted to provide prospects with any materials not listed below (e.g., game films, videotapes, CD Rom, original newspaper clippings).

Correspondence. General correspondence, including letters and postcards issued by the U.S. postal service (i.e., blank cards) and institutional note cards may only be sent by mail. Attachments to general correspondence may include materials printed on plain white paper with black ink. In Division I-A football, the content of all general recruiting correspondence must be prepared by the head coach or one of the full-time assistant coaches.
Business Cards.
Electronic Transmissions. Faxes and e-mails may be sent to a prospect.
Game Programs. Game programs may be provided to a prospect only during official or unofficial visits and may not be mailed.
Athletics Publications. An institution may produce either a recruiting brochure or media guide (but not both) in each sport it sponsors and provide it to a prospect.
Non-Athletics Publications. Official academic, admissions and student services publications published by the institution and available to all students may be provided to prospects.
Schedule Cards. One wallet-sized playing schedule card per sport.
Student-Athlete Handbook. One student-athlete handbook, describing the department policies governing the conduct of student-athletes, may be provided to a prospect during official or unofficial recruiting visits or may be mailed once the prospect has signed a National Letter of Intent or has been accepted for enrollment by the institution.
Pre-enrollment Information. Any necessary pre-enrollment information regarding orientation, conditioning, academics and practice activities may be sent to a prospect, provided the prospect has signed a National Letter of Intent or has been accepted for enrollment by the institution.

The following materials are the only items which may be provided to a prospect prior to September 1st at the beginning of the prospect's junior year in high school:

Camp Brochures. Information in the brochures must relate specifically to camp events and activities.
Questionnaires.
NCAA Educational Information. An institution may provide educational information published by the NCAA.

Interpretation:
Electronic Mail Attachments: (I) The NCAA Division I Management Council used its authority set forth in NCAA Constitution 5.4.1.2.1.5 to reverse a previous Council-approved official interpretation and agreed that it is permissible for an institution's coaching staff member to include color attachments with electronic mail correspondence sent to prospective student-athletes. [Reference: Bylaw 13.4.1 (printed recruiting materials - correspondence - electronic transmissions)] (7/25/00 Official Interp)

Interpretation:
Distribution of Recruiting Materials at the Prospect's Practice or Competition Site: An institutional staff member may provide items other than general correspondence (e.g. media guides, recruiting brochures, questionnaires) to a third party with the intent that such items be delivered to the prospect at the prospect's practice or competition site. However, it is not permissible for the staff member to include a note with such item or to write a note on the item. (9/26/96 Official Interp)

Interpretation:
Inclusion of Quotations in Camp Brochure: An institution's camp brochure may include quotations from former campers, parents of former campers and prospective student-athletes' coaches related to the camp. (3/24/98 Official Interp)

13.1.1.3

An athletics staff member or other representative shall not make contact with the student-athlete of another four-year collegiate institution, directly or indirectly, without first obtaining the written permission of the first institution's athletics director to do so, regardless of who makes initial contact. If permission is not granted, the second institution shall not encourage the transfer and shall not provide financial assistance to the student-athlete until the student-athlete has attended the second institution for one academic year.

Interpretation:
Providing Printed Recruiting Materials to Four-Year College Prospects: The legislative services staff determined that institutions may not provide printed recruiting materials to a student-athlete enrolled in a four-year college who has not received written permission to be contacted pursuant to Bylaw 13.1.1.3. Once written permission is received only those items listed in Bylaw 13.4.1 may be provided to the prospect. (1/5/96 Official Interp)

13.7.1.2.1

Written Notification Required. Each institution shall be required to notify the prospect in writing, at the time of its invitation but prior to the visit, of the five-visit limitation.

13.3.1.2

Distribution of Admissions and Graduation Data. Admissions and graduation rate data information shall be provided at the earliest opportunity after the institution's first arranged in-person encounter with the prospect or upon request; however, in no event shall an institution provide the information later than the day prior to a prospect's signed National Letter of Intent.

13.7.1.6

Official Visit Limitations

Football	56
Basketball	12
Baseball	25

CONTACTS & EVALUATIONS

Basketball: Each institution is limited to five recruiting opportunities (contacts and evaluations combined) per prospect and not more than three of the five opportunities may be contacts.

Football: Each institution is limited to six in-person, off-campus contacts, and three evaluations (one during the fall evaluation period and two during the spring evaluation period).

Other Sports: Each institution is limited to seven recruiting opportunities (contacts and evaluations combined) per prospect and not more than three of the seven opportunities may be contacts.

11.7.5.1.1	At Any One Time. If the limit of coaches who are permitted to contact or evaluated off campus at one time is reached, another coach in that same sport may not leave campus to engage in off campus recruiting contacts or evaluations until one of the other coaches actually returns to campus.
11.7.5.1.1.1	Transportation Delay. If the maximum number of authorized coaches is recruiting off campus and another coach is scheduled to depart for recruiting when one of those coaches returns, that coach may depart at the scheduled time if the incoming coach encounters a transportation delay (e.g., flight difficulties), provided the departing coach does not leave prior to the time that the incoming coach was scheduled to return to the home transportation site (e.g., airport terminal), and the coach who is encountering the delay does not engage in any additional recruiting activities on that trip.
11.7.5.1.1.2	Recruiting Travel Combined With Other Travel. A coach who combines on-recruiting travel (e.g., vacation, speaking engagement) with a recruiting trip may be replaced for purposes of recruitment with another authorized coach, provide the coach being replaced does not engage in additional recruiting activities until after he or she has returned to the institution's campus. The coach leaving campus may depart no earlier than the time the replaced coach normally would return to the home transportation site (if the coach were returning to campus).

RECRUITING CALLS

13.1.3.2.2	Telephone Calls Initiated by Prospect at Prospect's Expense. Institutional staff members may receive phone calls placed by a prospect at the prospect's own expense at any time, including prior to July1 (September 1 in football) following the prospect's junior year in high school.
When taking messages for coaches, get the callers full name and year in school. If it is not after July 1 (September 1 in football) following the completion of the prospect's junior year in high school, notify the caller (parents included) that NCAA rules prohibit a coach from returning the call.

13.1.3.6	Collect & Toll-Free Calls. Institutional staff members may accept collect or toll-free calls placed by prospects or their parents or legal guardians, provided the calls are placed not earlier than July 1st following the completion of the prospect's junior year in high school.
A prospect who calls on the toll-free line should not be transferred outside of the athletic department. Even though a coach is returning a prospect's call, the call must count as the one call per week per Bylaw 13.1.3.1.
13.1.3.3.1	Official Visit Exception. Institutional staff members may make unlimited phone calls to a prospect during the five days immediately preceding the prospect's official visit to that institution.
13.1.3.3.2	Letter of Intent Signing Date Exception. Institutional staff members may make unlimited phone calls to a prospect on the initial date for the signing of the National Letter of Intent and during the two days immediately following the initial signing date.
13.1.3.3.2.1	Football Exception-Division I. Institutional staff members may make unlimited phone calls to prospects during the 48 hours prior to and 48 hours after 7 a.m. on the initial signing date for the National Letter of Intent.
13.1.3.3.3	Telephone Calls Subsequent to National Letter of Intent Signing. Subsequent to the calendar day on which a prospect signs a National Letter of Intent, there shall be no limit on the number of telephone calls by the institution with which the prospect has signed.
13.1.3.3.4	Off-Campus Contact Exception. Institutional staff members may make unlimited phone calls to a prospect on the day a permissible, in-person, off-campus contact occurs.

CONDUCT OF ATHLETIC STAFF

Buckley Amendment. An institution is not permitted to disclose information regarding a student-athlete's:
(1)	results of NCAA or institutional drug tests,
(2)	academic transcripts from any institution including the University of Louisville,
(3)	pre-college test scores and information relating to eligibility of nonstandard testing,
(4)	records concerning financial aid,
(5)	records concerning campus or home addresses or phone numbers, and
(6)	any other papers or information pertaining to his or her NCAA eligibility.

10.1	Unethical Conduct. Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member may include, but is not limited to, the following:
(a)	refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual's institution,
(b)	knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student-athlete,
(c)	knowing involvement in offering or providing a prospective or enrolled student-athlete an improper inducement or extra benefit or improper financial aid,
(d)	knowingly furnishing the NCAA or the individual's institution false or misleading information concerning the individual's involvement in or knowledge of matters relevant to a possible violation of NCAA regulation, or
(e)	receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or representative of an agent or advisor (e.g., "runner").

10.3	Gambling Activities. Staff members of the athletics department and student-athletes shall not knowingly:
(a)	Provide information to individuals involved in organized gambling activities concerning collegiate athletics,
(b)	Solicit a bet on any collegiate team,
(c)	Accept a bet on any team representing the institution,
(d)	Solicit or accept a bet on any collegiate competition for any item that has value,
(e)	Participate in any gambling activity that involves collegiate or professional athletics, through a bookmaker, a parlay card, office pool or any other method employed by organized gambling.

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University of Louisville Athletics

University of Louisville Compliance - Administrative & Support Staff

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